Welcome to RenRegister
This is the online Renaissance Faire registration system and directory for the
West Coast and beyond. What follows is the step by step instructions for
creating your account and group entries and also on how to submit applications
to events and set up your gatelist.
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Some notes
before we get started:
The management of this website is not necessarily affiliated with any particular event and questions about specific faires should be directed to the proper event staff. We simply keep the system running, and work to make it as useful and straightforward as possible.
The groups, events, and businesses listed through this site are not expressly endorsed or recommended due to their presence on the system. Anyone is welcome and encouraged to join RenRegister insofar as it is not abused (by spamming people with off-topic information, data mining, etc) |
I.
Creating a login
Click on the Create Account link on the left side of the screen.
II. On the Create New Account screen, choose a login, enter your name (your personal name, not your group or business name), and your email address.
And then click on the Create Account Button. Once you click the button, you’ll be taken to the login screen, and an email will be on its way to the email address you entered above with your temporary password.
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Note:
If you need to have your password sent to you again, click on the “send me my password” link. |
III.
Enter your login and password and click on the Log In button
On RenRegister it’s possible to create more
than one group/business per login (for those people who are both a guildmaster
as well as a vendor, or a producer as well as a stage act). Now it’s time to
set up your first group entry.
On the “Your Groups” page, click on the dropdown list and select which group
type you’re trying to create:
And then enter the name of the group in the Group Name box and click the Create
button. You’ll be taken back to the “Your Groups” page, but with your new group
listing appearing with “awaiting approval/Pending” noted next to it.
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IV. Keep an eye on your email for the notification email that your group has been validated – the subject line will be “RenWeb: Your new group has been validated”. At that point, return to www.renregister.com and click on the “Log In” link on the left and enter your login and password. The “Your Groups” page will now look a bit different:
Now you can click on the “Log in as…” link to continue. If you need to create additional business/group/faire listings, click on Create New Group, and you can set up those in the same way as your first.
V.
Updating your public information:
After your first time that you click “Log in as…” you’ll be automatically taken
to the general information screen. Additionally, you can edit the information
at any time afterwards by clicking on the “Your Profile” link on the left hand
menu.
Be as complete in filling out the form as possible. The more information and
detail you have, the more informed event producers will be in reviewing your
applications. Also, as your information and contact details change, be sure to
update it so people can be up to date.
Once you’ve completed entering the requested information, click on the “Update
your Records” button at the bottom of the page.
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VI.
The Main Page
This is the main page from which you can see what events are upcoming that
utilize the system for some or all of their online applications. Note that at
the bottom of the screen there’s a legend indicating which events are accepting
online applications for what group types (e.g. not all of them are taking
vendor applications online).
If you entered your zip code on your profile details, you’ll see the
approximate distance from you and the listed events.
Vendors, should fill out their stock listing (see section VII below), before
continuing, so take a moment to do that, then return to this main page.
VII.
Stock List (Vendors Only)
On the left menu for vendors, is a link for “Stock List”. This is where you set
up your item list of the stock types that you would like to sell in your
booth. This is not meant for an exhaustive listing of every item that you
carry, but rather for each item category/breakdown.
It’s encouraged that you also attach images for the various item types that are
representative of your stock, however images are not required.
Once you have the stock listing set up the way you’d like it, click on the “Main
Page” link on the left menu once again to the main page from section VI above.
VIII.
Your Photos
On the left menu is a link “Your Photos”. On this list you can upload
photos to help illustrate what event producers and others can expect to see.
You should include photos of your encampment, members or staff in costume, and
general activities, demos, etc.
Images must be in .jpg, .gif, or .png formats. If you can please resize them
ahead of time, as uploading several 4 meg images will be of little good. Sizing
them to around 800 pixels wide by 600 pixels tall generally makes for a very
viewable image.
You can select one of the images to be your default image, and it will be shown
as your primary photo on your details page that producers will see and the main
image shown in the directory. This step is not required, but strong encouraged.
Some events will require photos, so read the event notes carefully to make sure
if you can submit an application without posting photos.
IX.
Selecting an event to review
From the main page, select an event’s name that you are interested in applying
to, and you’ll be taken to the event information page.
Vendors Note: that if you have not yet filled in
your stock list, you’ll be prompted to do so before you can submit an
application.
Before you click on the submit application link, you should click on the “show
details” links for both the event notes and the rules to make sure you know
what you’re signing up before.
Once you’ve read over the guidelines and pricing in the cases of vendors, and
have chosen to apply to an event, click on the “Submit Application” link.
X.
Submitting the Application
Note that submitting an application is an official binding application, and
will be issuing a digital signature. Your IP address, time, and initials will
be recorded as part of the confirmation. You’ll see the screen below and must
enter your initials to submit your affirmation that you have read over the
rules and notes in full, and are in agreement with complying to those
requirements.
If you have any notes or requests for the event producers, enter them in the
space provided.
Some events may have additional questions which will appear on this screen, in
those cases, you must answer each question for the application to be accepted.
When you’ve filled in the spaces, click on the Submit Application button.
XI.
Back to the Main Page
You’ll notice that the status for that event has now changed
This means that your application has been sent along to the coordinator for
that event, and they’ll be reviewing it. Be aware that some producers do so
almost immediately, others may take up to a few weeks.
Any change in your status will result in an email being sent along to your
email address of your login account. You can then log back in and check on the
updated status.
XII.
Vendors and Vendor Fees (Vendors Only)
In the case of events which collect vendor fee payments online, if
accepted, you’ll see your status updated to “Accepted – Awaiting Fee Payment”.
Click on the event name to go back to the event details screen, which will now
appear similar to the following (the amounts will obviously vary)
Click on the “Make Payment” link, and you’ll be taken to the PayPal website
(the address that’ll appear in the browser window will be https://www.paypal.com/cgi-bin/webscr
). Once you have submitted the payment, your status on the website will be automatically
updated to “Accepted – Awaiting Gatelist”.
XIII.
Accepted – Signed Contract Needed
This is for those events who also need a signed hard copy contract to be
sent in or faxed to the event coordinators. The event details page will contain
the file or link to the file to print out and send in.
XIV.
Accepted – Awaiting Gatelist
This is the status that means you’re pretty much all set, the only thing
left to do is to make sure your gatelist is set with the names of the people
who’ll be allowed to check in for the event on your list.
For the process to set up your gatelist, see section XVI below.
Once the gatelist cutoff date passes, this status will automatically be updated
to “Accepted – Process Complete”.
XV.
Accepted – Process Complete
That’s it, there’s nothing more to do except show up at the event for
setup.
XVI.
Gatelists, Part I - Setting up your master gatelist
On the left navigation, click on the “Master Gatelist” link. The Master
Gatelist is NOT your gatelist for any particular single event. This is just
meant as a holding bin for your name list so you don’t have to keep reentering
the names time after time. Take a moment to enter in the names of all of your
regular staff or members. You can add them either individually or by clicking
on the “Bulk Add Names” link, you can copy/paste in a list (one name per line) all
at once.
Please be sure to indicate which individuals are under the age of 18. When
complete, you’ll have a list that looks similar to the following:
Gatelists, Part II – Setting up your Gatelist for an
event
Once you have an event which is at the “Accepted – Awaiting Gatelist”
status, you’ll see a new link on the right edge of the Main Page screen which
says “Edit Gateilst (0)”. The number between the parentheses is the number of
people who you have on the gatelist for that particular event.
Click on the “Edit Gatelist” link, and you’ll see a screen which looks similar
to the following:
On the left you’ll see the original name list that you set up in your master
gatelist. Select the boxes next to the names you want to add to this event’s
gatelist, and click “Add to Event’s Gatelist” and the names will then appear in
the right column. It’s this right column under the Event Gatelist header that
represents your gatelist for this particular event.
You can still add additional names singly and in bulk in the same way that you
could from the master gatelist page by entering them in the box above and
clicking add name.
When you have the gatelist the way you want it for that event, click on the “Back
to Main Page” link and you’ll see that the “Edit Gatelist” link now shows the
number of people you now have on your gatelist.